Section 1: Purpose and Meetings of Standing and Special Committees.
The purpose of committees is to support MADC and to provide for a strong and effective governance system. Committee meetings may be held in person and/or
video-conferencing. Any meeting shall provide for accessible communication among all committee members synchronously.
Section 2: Appointments.
Chairpersons of the Committees of the Board shall be appointed by the President with the approval of the Board. The President shall serve as ex-officio of all
committees except for the Nominating Committee. Chairpersons shall be members of the Board and each committee chairperson shall select members of
their respective committee. Committee membership will be open to full members and non-members.
Section 3: Standing Committees.
There shall be six standing committees as follows: (1) Audit, (2) Governance, (3) Finance (4) Membership, (5) Deaf Awareness Day, and (6)Youth.
Section 4: Audit Committee
A. The Audit Committee is a committee of the MADC’s Board of Directors established to support the Board in fulfilling its oversight responsibilities for the monitoring of MADC’s accounting; financial reporting; internal control processes and related policies and procedures; process for identifying and managing risks; and audits of its financial statements.
B. The Audit Committee of the Board shall consist of three (3) members including the chair. The Treasurer shall not serve on the Audit Committee.
Section 5: Governance Committee.
A. The Governance Committee is a committee established to ensure that the MADC’s Board of Directors, as well as individual Board members, has the skills and competencies necessary to perform at the highest level, implementing and maintaining MADC’s Code of Ethics and Conflict of Interest Policies, propose amendments to MADC’s bylaws during its biennial conference, and developing, updating and maintaining MADC’s policies and procedures manual (PPM).
B. The Governance Committee of the Board shall consist of at least three (3) members and no more than five (5) members including the chair.
Section 6: Finance Committee
A. The Finance Committee is a committee established to support MADC’s Board of Directors in fulfilling its responsibility to oversee MADC’s financial strategy and performance. This involves financial reporting, budgeting, and investment
B. The Finance Committee of the Board shall consist of at least three (3) members and no more than five (5) members including the chair.
C. The Board shall appoint two administrators, who are not members of the Board of Directors, to handle all financial accounts and passwords. The administrators must be bonded.
Section 7: Membership Committee
A. The Membership Committee shall consist of the Secretary, Treasurer, and three (3) other members. The duties of this committee shall develop and recommend to the Board strategies for expanding the membership of the Association.
B. maintain a current listing of all of the members of MADC, following the membership categories established in Article 2. The listing of members shall include the member’s name, date of payment, amount of payment, and preferred method of contact.
Section 8: Deaf Awareness Day Committee
A. The Deaf Awareness Day Committee shall consist of the Treasurer, Vice-President, Deaf Awareness Day chairperson, and two (2) or more other members. The duties of this committee shall be developing and making plans for the Board regarding Deaf Awareness Day event.
Section 9: Youth Committee
A. The Youth Committee shall consist of at least three (3) and no more than five (5) members of the Association. The committee shall devise ways, but not limited to, to plan youth activities for all Deaf, DeafBlind, and Hard of Hearing youth, provide fostering youth development through involvement in community projects, and promote youth activities by encouraging Deaf, DeafBlind, and Hard of Hearing persons under the age of 18 to attend events hosted by the Youth Committee.
Section 10: Special Committees
All other committees shall be appointed by the President subject to ratification by a majority of the voting members of the MADC Board present at a Board
meeting, and such committees shall have duties and structure, and shall be subject to such procedures as determined by the President subject to the ratification by a majority of the voting members of the MADC Board present at a Board meeting.